PRIVACY PRACTICE

TUOHIMÄKI | NEVERTEX OY
REGISTRY AND PRIVACY STATEMENT

This is a combined Register statement and information document for customers, potential customers and website users of Nevertex Oy in accordance with Sections 10 and 24 of the Personal Data Act (523/1999) and Articles 12 and 13 of the EU General Data Protection Regulation (679/2016) .

1. THE REGISTER

Nevertex Oy, Neverbackantie 27, 68380 Yli-Ullava
Social security number 0625891-8

2. CONTACT PERSON RESPONSIBLE FOR THE REGISTER

Reijo Kinnunen
reijo.kinnunen@nevertex.fi
+358-(0)45-3416 541

3. REGISTER'S NAME

The company's customer register and marketing register

Personal data is processed in connection with contacts, transactions, orders, invoicing, collection, reporting, marketing and other measures related to managing the customer. Purchase and transaction data processed in the register can also be used to target marketing measures and customer communications. Personal data is also processed in connection with the sending of the University Almanac Office's newsletter and Kalenterimaailma bulletin, as well as events.

4. LEGAL BASIS AND PURPOSE OF PERSONAL DATA PROCESSING

5. INFORMATION CONTENT OF THE REGISTER

Information stored in the register includes: person's name, position, company/organization, contact information (phone number, e-mail address, address), website addresses, IP address of the network connection, credentials/profiles in social media services, information about ordered services and their changes, billing information, other information related to the customer relationship and ordered services.

As a general rule, we keep data as long as the basis for processing exists. For the customer, this means the validity period of the customership, i.e. as long as the customer in question is a potential, new customer.

It should be noted that the controller may have a statutory or other right not to delete the requested information.

The registrar is obliged to keep the accounting material in accordance with the period (10 years) defined in the Accounting Act (Chapter 2, Section 10). For this reason, accounting-related material cannot be deleted before the deadline expires.

IP addresses of website visitors and cookies necessary for the functions of the service are processed on the basis of a legitimate interest, e.g. to take care of information security and for the collection of statistical data of website visitors in those cases when they can be considered to be personal data. If necessary, consent is requested separately for third-party cookies.

The register does not contain information considered to be sensitive.

6. REGULAR INFORMATION SOURCES

The information to be saved in the register is obtained from the customer, e.g. From messages sent via www forms, by e-mail, by phone, via social media services, contracts, customer meetings and other situations where the customer gives out their information.

Information about contact persons of companies and other organizations can also be collected from public sources such as websites, directory services and other companies.

7. REGULAR TRANSFER OF DATA AND TRANSFER OF DATA OUTSIDE THE EU OR EEA

Information is not regularly disclosed to other parties. Information can be published to the extent agreed with the customer. Data can also be transferred by the controller outside the EU or EEA. Data will not be transferred to the United States without the express consent of the data subjects.

8. REGISTRY PROTECTION PRINCIPLES

Care is taken when processing the register and the information processed with the help of information systems is properly protected. When registry data is stored on Internet servers, the physical and digital data security of their hardware is taken care of accordingly. The registrar ensures that stored data as well as server access rights and other data critical to the security of personal data are handled confidentially and only by those employees whose job description it is.

9. RIGHT OF INSPECTION AND RIGHT TO DEMAND CORRECTION OF INFORMATION

The registrant has the following rights, requests for the use of which must be made by sending an e-mail to nevertex@nevertex.fi with the subject "Personal data inspection request".

RIGHT OF INSPECTION

The registered person can check the personal data we have stored.
Right to rectification of data
The registered person can ask to correct incorrect or incomplete information about him.
Right to object
The registered person can object to the processing of personal data if he feels that personal data has been processed
unlawfully.
Ban on direct marketing
The registrant has the right to prohibit the use of data for direct marketing.
Right of deletion
The registered person has the right to request the deletion of data if data processing is not necessary. We process the deletion request, after which we either delete the data or provide a justified reason why the data cannot be deleted.

DATA RETENTION PERIOD

It should be noted that the controller may have a statutory or other right not to delete the requested information. Such a right can be, for example, for the execution of a contract, so that we can deliver the service you have purchased. The registrar is also obliged to keep the accounting material in accordance with the period (10 years) defined in the Accounting Act (Chapter 2, Section 10).

WITHDRAWAL OF MARKETING COMMUNICATIONS AND PROHIBITION OF MARKETING

The customer has the right to prohibit the use of his data for electronic direct marketing by using the order cancellation link in the newsletter or by contacting our customer service directly.

10. OTHER RIGHTS RELATED TO PERSONAL DATA PROCESSING

A person in the register has the right to request the removal of personal data about him from the register ("the right to be forgotten"). Those registered also have other rights according to the EU's General Data Protection Regulation, such as limiting the processing of personal data in certain situations.

Requests must be sent in writing to the controller. If necessary, the registrar may ask the requester to prove his identity. The controller responds to the customer within the time stipulated in the EU data protection regulation (generally within a month).

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